Accounting Services

Association Money: It’s a Big Deal!

At HMS, we understand that financial stability leads to successful Associations. Our exceptional standards for money management include total transparency, detailed financial reports, collection agency services and standardized policies, all at NO additional charge to the Association!

Accounts Receivable

  • Prepare a Board-Approved Collection Policy

  • Mail Statements: Annually, Semi-Annually, Quarterly or Monthly

  • Special and Specific Assessment Billing ; Utility Billing Upon Request

  • Multiple Payment Options for Homeowners

    • Check, Money Order, Online Bill Pay

  • Credit Cards

    • American Express, Visa, Master Card, Discover

  • Assisting with Payment Plan Options

  • Adding Approved Late Fees and Interest to Homeowner Accounts

  • Sending Monthly Late Notices and Warnings of Collection Action

  • Engaging a NO-NET-COST Collection Agency as a First Line of Defense

  • Credit Reporting Services

  • Assisting Legal Counsel with Lien Filings

  • Lien release letters

Accounts Payable

  • Processing All Association Payments

  • Approval Methods based on Board Direction

  • Complete Transparency

  • Invoices Available Online

  • Vendor Insurance Verification


Homeowner Payments

However your homeowners need to make payments, HMS wants to make it easy!

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Online

Log in to your community website to make a payment by credit card of eCheck.

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By Mail

Send your payment by check to our dedicated payment processing center as detailed on your statement.


Account Assistance

We have a complete accounting team and we are happy to assist all our homeowners, simply Contact HMS!


Financial Reporting & Tax Preparation

HMS makes it simple!

Accounting can be difficult to understand and some software systems present the information in a very confusing manner. At HMS, we understand that each member of the Board may have varying degrees of experience with budgeting, financial report analysis and cash management. As a result, we have created educational materials and presentation formats that simplify the work. Our goal is to give each member, not just the treasurer, the confidence they need to vote on important matters.

Financial Package

  • Maintain Operating Accounts

  • Maintain Reserve Accounts

  • Bank Statement Reconciliation

  • Prepare Financial Report Monthly

  • Income Statements & Balance Sheets

  • General Ledger & Budget Comparison

  • Assessment Tracking & Aging Reports

Financials are Available When Needed—In the Beginning of the Month!

Accounts payable are processed by a local team every week, creating timely payments month after month. Transparent software allows 24/7 access to all reports, invoices and other relevant information.

Budgeting, Taxes and Corporate Recording

  • Preparation of the Annual Budget

  • Property Tax Filings and Appeals

  • Coordination of Annual Tax Return with Accounting Firm

  • Managing Federal Tax Notices (Vendor 1099s )

  • Maintaining Secretary of State Listing